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Owner & manager app

When you sign in as an owner, the app opens on the Owner dashboard — a read-only view of your whole workspace, refreshed live. It’s meant for watching, not editing: dispatching, quoting and invoicing still happen in the web app, but everything you’d glance at during the day is here in your pocket.

The dashboard has a bottom tab bar with five tabs — Overview, Fleet, Jobs, Alerts, and More — and a profile button (your initial, top-right) for your role and sign-out.

Overview

The landing tab is a set of at-a-glance tiles: tracked assets, active jobs, low-stock parts and stores, then fleet utilisation, jobs in execution, revenue this month and open alerts. Below that, a quick fleet snapshot, your most recent jobs (tap any to open it), and the certificates expiring soonest.

The Overview tab — your workspace at a glance, refreshed every minute.

Fleet — map & dispatch readiness

The Fleet tab shows where your machines are and whether they’re ready to send out.

The fleet map — one marker per tracked machine, colour-coded by status — with the full asset list below.
  • A live map puts a marker on every machine that’s reporting GPS, colour-coded by status. Tap a machine in the list below to open its passport.
  • At the top sits the Dispatch readiness card: “N blocked · N warned · N clear of N.” Expand it to see exactly which machines are blocked and which certificate is expired or missing — the same safety-gate check that governs dispatch, summarised for the whole fleet. (This card appears for workspaces with the transport module enabled.)

Jobs & search

The Jobs tab lists your recent jobs, with a search box at the top that looks across both jobs and machines — type a couple of letters and results appear grouped, so you can jump straight to a job or a machine passport.

Search spans jobs and machines — grouped results, tap to open.

Job detail

Tapping a job opens the full record. Everything a manager needs to understand a job in the field is here, section by section.

Overview shows the client, site and address, the site contact (tap the number to call), dates, category, shift, charging, contract value and notes.

Job detail — overview, the map, and route trips with driver-marked stops.

Map & route replay

Tap Show map to see machine and site positions. If the job has trailer route trips, opening the map drops you straight into a replay of the trip — the route drawn as a magenta line, with red dots for stops.

Route replay — the trailer's actual path to site.
  • Route trips list each trip with its trailer, start and arrival times, total duration and driver. Any stops the driver marked with a reason are listed — e.g. “⏸ 13:48–14:14 — Tea break.”
  • Live tracking: if a trip is still in progress, the replay updates every few seconds and shows a ● LIVE chip with a pulsing dot at the trailer’s current position.
  • Deviation flags: where an approved route exists, the app flags any stretch that went off the corridor or moved outside permitted hours, right under the map.

Machines, warnings & the dispatch gate

Each machine on the job is a card — tap it to open its passport. Cards show the type, capacity and dates, plus any warnings (missing certs, double-bookings, and so on).

A machine card with its dispatch warnings and the override record.
  • Machines added from a quote arrive PROPOSED. On a proposed machine you can Confirm or Decline it right from your phone. Confirm runs the safety gate — if a Tier-1 rule blocks it, the card shows the blocking findings and (for owners/managers) a manager-override field: type a reason of at least 20 characters to dispatch anyway.
  • When a machine was dispatched past a block, the card carries a dispatch-override record — who overrode it, which rules, and the reason — so the decision is always visible and auditable.
Every override is recorded on the machine — who, what, and why.

Crew, timesheets, documents & history

Scrolling down: the crew assigned (with their own warnings), timesheets (tap one to expand hours, engine readings and the client’s signature), any documents on the job, and a History trail of who changed what and when.

Crew, timesheets with signatures, documents, and the audit history.

Machine passport

Tapping any machine — from the fleet list, search, or a job — opens its passport: the single place that answers “is this machine legal and ready?”

Compliance at a glance — plus every certificate.
Hours, maintenance and utilisation.
  • A compliance card, colour-coded (green compliant, amber warning, red non-compliant), lists each required certificate and whether it’s OK, expiring, expired or missing.
  • Then the machine’s certificates (with reference numbers and expiry), the latest hour reading, open maintenance jobs, 30-day utilisation, and photos.

Notifications & settings

The Alerts tab is your notification feed — dispatch blocks, overrides used, certificates expiring, quotes and invoices, and more — with a severity dot, an unread badge on the tab, and Mark all read.

The Alerts feed — everything worth knowing, ranked by severity.
Notification settings — mute types or switch to a daily digest.

Tap the ⚙︎ gear in the Alerts tab to open Notification settings: a daily-digest toggle and a per-type switch for every kind of alert — turn one off to stop receiving it.