Certificates

What it’s for — Certificates is the record of every inspection, load test, calibration and licence — for a subject, which is either an asset (machine certificates) or a person (licences, inductions). Craneye tracks each one’s expiry and warns you before it lapses. These are exactly the documents the dispatch safety gate checks.

When you’d use it — logging a new or renewed certificate, and watching what’s about to expire.

The Certificates list

Open Certificates from the sidebar. The counters (Active / Expiring soon / Expired) summarise your compliance. Each row shows the scope (Person or Machine), the type, a reference, the expiry date, days left, and a colour-coded status.

⤢

Every certificate with its expiry. Green = active, amber = expiring soon, red = expired. Expiry flags warn — the gate is what actually blocks.

Certificate types

The type a certificate can have (annual technical inspection, manufacturer capacity/rating plate, machine registration, third-party thorough examination, operator licence, HSE induction, motor insurance, vehicle registration/Mulkiya, and more) comes from a managed list — your workspace can rename or add to it to match your own terminology.

How to add a certificate

1. Click + Add certificate (or Import CSV for many at once).

2. Choose the subject — an asset or a person — and the type.

3. Enter the issuing authority, reference number and expiry date, attach the scanned copy, and mark it verified once you’ve checked the document against the record.

4. Save. The status is computed from the expiry date, so a past-dated certificate shows as Expired straight away.

Renewing

Renewing a certificate supersedes the old one — Craneye only allows one active certificate per subject and type, so logging a renewal automatically retires the previous record while keeping it in history.

Certificates ↔ the safety gate

An expired required certificate hard-blocks dispatch (Tier-1). Expiring within 30 days, or uploaded-but-unverified and not yet expired, only raises a warning (Tier-2) — it won’t stop dispatch. Which certificates are required for which asset type is set in the compliance matrix.

Common questions

• What’s the difference between “expiring soon” and “expired”? Expiring within 30 days is a Tier-2 warning with a scheduled notification; once the date passes and the certificate is required, it becomes a Tier-1 hard stop.
• Can I have two active certificates of the same type for one asset? No — the system enforces one active certificate per subject+type; renewing replaces the current one.
• Does an unverified upload block dispatch? No — uploaded-but-unverified is a warning only, as long as it isn’t also expired.

Related

Compliance matrix Decide which certificates are required.

Dispatch & the safety gate Where certificate gaps block dispatch.

Fleet (assets) Assets these certificates belong to.