Permits

What it’s for — moving heavy machines on public roads often needs a permit (oversize load, a specific route, a night movement, escort, port entry). Permits records them and links them to the assets they cover.

When you’d use it — for any transport that legally requires a permit; a job that requires one won’t pass the safety gate until an approved permit covers the machine.

Transport module

Permits are part of the Transport operations module. If you don’t see Permits and Site passes in your sidebar, that module isn’t enabled for your workspace — ask your owner/admin to switch it on in Settings.

How to record a permit

1. Open Permits and click + Add permit.

2. Enter the type (oversize, route, night movement, escort, port entry…), the permit number, and the valid-from / valid-to dates.

3. Add the assets the permit covers (and their plate on the permit, if relevant).

4. If the permit sets a movement window — the hours travel is actually allowed, for example no night driving — record it too.

5. Set its status to Approved once it’s granted. Now, when a job marked as requires a permit dispatches those assets, the gate is satisfied.

Movement windows and route compliance

A permit’s movement window feeds straight into route compliance. During a trailer trip, if the truck is moving outside the permitted hours, that shows up as a window breach on the job’s Route tab — so a permit isn’t just a document you filed away, it’s checked against what actually happened on the road.

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The Permits register — road, load and route permits with their authority, emirate, validity window and status.

Approved permits are protected

Because an approved permit is a legal document, editing it (for example removing a covered asset) prompts a confirmation and is recorded in the audit log — you always know who changed what.

Common questions

• What if a job needs a permit and none exists? The dispatch gate hard-stops it (Tier-1) until an approved permit covers the machine.
• Are permits the same as site passes? No — permits are for the road move; site passes are for entering a facility.
• Will I be warned before a permit expires? Yes — an expiring permit raises a notification so you can renew it ahead of a job.
• What if a driver moves outside the permitted hours? It’s flagged as a movement-window breach on the Route tab for that trip.

Related

Site passes Access passes for entering a facility.

Dispatch & the safety gate Where a missing permit blocks a job.

Approved routes How movement windows and routes are checked in transit.

Multi-asset jobs Permits covering a crane plus its trailer convoy.